Dear participants, the registration procedure for the IOI-2024 conference is described below. It has changed significantly compared to previous years, so please read it carefully. The registration procedure consists of several stages:
1. Application
Applications for participation in the conference should be sent by e-mail to info -(at)-mail-(dot)-ru. The letter should contain the abstract of the report, formatted in accordance with the rules (pdf and a full set of source files), as well as a short questionnaire:
- name and status of the speaker: student, graduate student or other;
- list of conference visitors for making invitations and name badges and their expected visit dates;
- intention to participate in the selection for publication of extended articles (yes/no).
Result: the application is registered, the organizing committee announces the amount of the basic registration fee.
2. Manuscript
The organizing committee reviews and edits the submitted materials. Authors are given the opportunity to respond to comments and make corrections to the manuscripts.
Result: The organizing committee announces acceptance or rejection of the report.
3. Required Documets
Authors of accepted papers must provide a set of supporting documents for their paper. The sets differ depending on the authors’ nationality and some other circumstances:
- expert opinion on the possibility of open publication — provided if the authors include employees of Russian or Belarusian organizations (examplele for the Russian Federation, example for the Republic of Belarus);
- permission to export materials abroad — provided if the authors include employees of Russian organizations (example);
- license agreement on the transfer of non-exclusive rights to the manuscript — provided in any case if the abstracts are published in the book (in rare cases, mainly related to lateness, reports are allowed without inclusion in the book, the amount of the registration fee remains unchanged).
The agreement is made separately with each author. To simplify this procedure, the texts of the agreements with the full text of the manuscript included (example) will be prepared by the organizing committee.
In response to the notification of acceptance of the report, authors must provide information about all co-authors:
- full and short name in Cyrillic and additionally full name in native language;
- citizenship;
- passport details: series and number, by whom and when issued and additionally passport photo;
- postal address;
- phone number;
- email address;
- gender (if not clear from the name).
Based on this data and the full text of the abstracts, the organizing committee will form the texts of the agreements and send them by reply letter. The received agreements must be printed and signed on each page in the designated place: either at the bottom of the page or in a special section with the signatures of the parties.
Scans of all permits must be sent to the organizing committee for verification. After approval, they must be sent to the address of the organizing committee (119333, Russian Federation, Moscow, 44 Vavilova Str., bldg. 2, FRC CSC RAS, Borisova T.I.) by registered mail and provide the organizing committee with a tracking number. In case of difficulties with sending the letter to Russia, it is necessary to contact the organizing committee about it.
ATTENTION! Scans must be scans. If the text in the sent file can be selected, and the signatures are inserted as pictures, the document will be rejected.
ATTENTION! Documents must be sent to the address of the organizing committee, and not to the address of Intellectual Ring LLC.
4. Payment
If participants arrange their accommodation independently, including in the dormitories of Grodno State University, and they do not need individual contracts, the registration fee can be paid using the following details:
ООО «Интеллектуальное кольцо»
ИНН/КПП 5047149206/504701001
ПАО АКБ «АВАНГАРД», Г. МОСКВА
Р/с 40702810200020002847
К/с 30101810000000000201
Код БИК 044525201
Purpose of payment:
За участие в конференции ИОИ-2024. Без НДС.
The amount must equal the basic registration fee from stage 1.
If participants have problems with payment using the details of a Russian bank, they must inform the organizing committee and agree on payment through Belarusian co-organizers or in another way.
If participants need a personal contract, or need to include accommodation in the registration fee, it is necessary to agree on this in advance with the partners of the organizing committee at
la-idp24 -(at)-intring-(dot)-ru.
The result of stages 3 and 4 is the admission of the paper to the conference and the completion of registration.
5. Registration of Particpants
Speakers and their co-authors (according to the questionnaires from stage 1) can register to participate in the conference and receive badges and other materials, including copies of agreements, throughout its duration.
Participation in the conference without a report must be agreed with the organizing committee.
6. Extended Articles
Following the MMRO-2023 conference, 45 invitations to publish extended articles were sent to authors. 28 author groups accepted the invitation. Due to the tight deadlines, almost no additional invitations were sent out, despite the presence of worthy reports.
This year, only papers whose authors clearly and in advance indicate their intention to participate in the application will be included in the selection.